Contract and Procurement Manager

Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4486358)

Apply



Contract and Procurement Manager

Salary

$68,100.00 - $88,536.00 Annually

Location

Denver Metro, CO

Job Type

Full Time

Job Number

IHA 04769 05/02/2024

Department

Colorado Department of Human Services

Division

OES (Office of Economic Security)

Opening Date

05/02/2024

Closing Date

5/19/2024 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

1575 Sherman Street Denver, CO 80203

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Amber.Holcomb@state.co.us

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

This position is open to current Colorado residents only.

Please note: This recruitment may be used to fill multiple vacancies.

Opt in below to receive text message updates on CDHS recruiting events!

CDHSCareers

Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details!

Description of Job

Please Note: This position has hybrid work arrangements. Effective September, 2023 employees are expected to report to the office at least 2 days a week. These arrangements are subject to change.

About this Unit:

The Low-Income Energy Assistance Program (LEAP) provides statewide home heating assistance benefits to eligible low-income households, and provides crisis funds to address “non-fuel” emergencies such as furnace repair/replacement. LEAP is responsible for maintaining the eligibility and payment systems; training and monitoring of local agencies; and coordination with federal and State agencies, energy providers, and other stakeholder agencies. LEAP conducts an annual comprehensive outreach campaign to reach and enlist eligible low-income clients. LEAP distributes about $50 million annually to approximately 100,000 households for home heating assistance. LEAP also provides emergency non-fuel assistance such as furnace repairs to about 2,000 households annually.

About this Position:

This position develops, manages, processes and tracks all LEAP contracts and manages LEAP fiscal operations, including CORE tracking and federal reporting. Develops and monitors LEAP county administration and outreach budgets; assists in other LEAP duties including county technical assistance, monitoring county fiscal practices. This position operates independently and management recognizes this position as staff authority for all fiscal matters affecting the Department’s energy assistance program with the requisite expertise to advise management on related decisions.

Procurement Management:

• The position is the project leader and staff authority for procurement management for the Unit. Using technical expertise in the subject matter area, the position oversees the development and management of LEAP contracts, purchase orders, and other encumbrances. It serves as the Program liaison to the CDHS Contracts and Procurement Office. The position determines the best procurement methods to use for encumbrances, prepares requests for proposals, and documented quotes. It manages CORE modifications for LEAP and works closely with the program accountant to manage the LEAP annual budget. Interprets the LEAP vendor agreement and provides guidance and assistance to vendor inquiries regarding provision of services to LEAP clients.

Financial Management:

• The position is the project leader and staff authority for all fiscal operations of the Program. Using technical expertise in the subject matter area, the position oversees the management of LEAP and serves as Program liaison to CDHS Accounting and Budget Offices. The position develops and monitors the LEAP budget, including the county LEAP administration and outreach budgets. This requires the position to have the knowledge and technical expertise to understand the State and federal requirements that govern the Programs budgets while also comprehending State and county resource requirements to administer the programs. The position acts as an integral part of a policy team that includes the Program Manager and other senior staff in developing fiscal policy alternatives and making recommendations for use by the Office Director and the Executive Director for the public, advocates, auditors and other state and federal agencies. The position is included as part of any review process on all substantive policy issues affecting LEAP.

Fiscal Monitoring:

• The position is responsible for the oversight and monitoring of counties, contractors and the Colorado Energy Office in the fiscal process to assure compliance with state and federal regulations in the use of LIHEAP dollars. The position conducts fiscal reviews, composes fiscal reports, provides technical assistance and conducts follow up to ensure compliance with monitoring recommendations.

Miscellaneous LEAP Duties:

• The position assists with other LEAP duties as assigned including vendor management, vendor training, county technical assistance, county management review and rule/policy interpretation.

• Other duties as assigned

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Important Note: Please review your application to ensure completion. For the most equitable applicant experience, CDHS' hiring teams consider only the contents of your application to determine meeting minimum qualifications and for the comparative analysis process. Experience is calculated on a full-time equivalency basis, therefore, it is important to accurately notate the hours you averaged per experience section entry. Volunteer work or related types of experience may be used to meet the qualifications, but must be clearly documented. It is paramount that in the experience portion of the application, the applicant describes the extent to which they possess the education, experience, competencies and background as they relate to the duties outlined in the job announcement.

MINIMUM QUALIFICATIONS:

Education and Experience:

• Seven (7) years of professional experience in technical writing, purchasing, paralegal services, contract administration, contract management, contract monitoring, or preparing grant, loan or contract agreements.

OR

• Associate's degree from an accredited institution in Finance, Business Administration, Public Administration, Economics, Legal Studies, English, or closely related field as determined by the department may be substituted for the required experience on a year-for-year basis.

• AND Five (5) years of professional experience in technical writing, purchasing, paralegal services, contract administration, contract management, contract monitoring, or preparing grant, loan or contract agreements.

OR

• Bachelor's degree from an accredited institution in Finance, Business Administration, Public Administration, Economics, Legal Studies, English, or closely related field as determined by the department may be substituted for the required experience on a year-for-year basis.

• AND Three (3) years of professional experience in technical writing, purchasing, paralegal services, contract administration, contract management, contract monitoring, or preparing grant, loan or contract agreements.

OR

• Master's degree from an accredited institution in Finance, Business Administration, Public Administration, Economics, Legal Studies, English, or closely related field as determined by the department may be substituted for the required experience on a year-for-year basis.

• AND One (1) year of professional experience in technical writing, purchasing, paralegal services, contract administration, contract management, contract monitoring, or preparing grant, loan or contract agreements.

OR

• Juris Doctor or Doctorate degree from an accredited college or university in Finance, Business Administration, Public Administration, Economics, Legal Studies, English, or closely related field as determined by the department may be substituted for the required experience on a year-for-year basis may be substituted for the required experience on a year-for-year basis.

Substitutions:

• Additional appropriate education will substitute for the required experience on a year-for-year basis.

Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.

Preferred Qualifications:

• Experience in LEAP program system

• CORE experience

• Prior contracts and fiscal budgeting experience

Conditions of Employment:

• Standard Background – Name check, TRAILS, CMS and JBITS

• Travel is required, in state and potentially out of state, as needed to conduct management reviews, provide training, and for meetings

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.

  APPEAL RIGHTS:

  If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

  An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

  For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

A standard appeal form is available at:www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)

The Assessment Process

For additional recruiting questions, please contact Amber.Holcomb@state.co (Maria.Ramos-Robinson@state.co) .us

About Us:

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplemented Health Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• BenefitHub state employee discount program

• Employee Wellness program MotivateMe

• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

  *Some positions may qualify for the Public Service Loan Forgiveness Program. For more

  information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .

  Our Values:

  We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.

  Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

  We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

  Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

  We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

  Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

  We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

  ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.

  THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application?

• Yes

• No

  02

  The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.

• This information is available to me and I have read this information.

• I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)

  03

  Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.

  04

  If you are a current or former State of Colorado employee, please list your employee number (starts with 997...). Failure to provide this requested information may render your application incomplete, and you may no longer be considered for the position.

  05

  Please explain why you are interested in this role and how your skillset and/or past experience makes you a good fit for this role.

  06

  From the job posting, please describe in detail the most important qualities that you can provide to succeed in this position.

  07

  What is your personal philosophy on Equity, Diversity, and Inclusion? What has shaped this philosophy?

  Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

Apply

Please verify your email addressVerify Email