GENERAL SERVICES PURCHASING DIRECTOR-SES - 40050004

Date: May 3, 2024

Location:

TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 828719

Agency: Commerce

Working Title: GENERAL SERVICES PURCHASING DIRECTOR-SES - 40050004

Pay Plan: SES

Position Number: 40050004

Salary: $100,000.00

Posting Closing Date: 05/22/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

JOB TYPE: FULL TIME / SES

POSITION LOCATION: Tallahassee, FL (relocation benefits are not available for this position)

General Services Purchasing Diector -SES

OPEN COMPETITIVE

www.floridajobs.org/

Your Specific Responsibilities:

Procurements and vendor partnerships play an important role in ensuring FloridaCommerce has the resources required to operate efficiently, achieve its mission and goals, and effectively implement programs and services. FloridaCommerce has established a new Office of Strategic Sourcing and Purchasing Administration consisting of sourcing, procurement, contract administration, and p-card functions and professionals. The new Director will play a key role in starting the new Office and in laying the foundation for continuous future success.

The Director of the Office of Strategic Sourcing and Purchasing Administration is a highly responsible strategic leader within the agency responsible for managing all aspects of procurement and strategic sourcing in a manner that meets the current and future needs of the agency. Collaboration with internal colleagues and fostering a partnership-oriented environment will be essential to the success of the Director. The Director must be an effective communicator and internal and external relationship manager. Leadership, coaching, advisory services, strategic planning, mission and goal alignment, continuous process improvement, creative thinking, project management, compliance, and risk management are key components of the Director’s daily responsibilities.

The Director will play a key role in driving purchasing strategies and initiatives to support efficient operations, improve vendor performance, reduce costs where possible, and ensure continuity of the Department’s supply chain. The Director is responsible for planning, directing, organizing, and administering FloridaCommerce’s strategic sourcing and purchasing functions, as well as leading team members assigned to the Office. Purchasing functions include, but are not limited to, p-cards, MFMP, and the small, minority, and disabled veteran vendor program. The Director is responsible for developing and maintaining a strategic approach for all functions provided by the Office, as well as ensuring the functions are continuously aligned with the direction and mission of the Department. In addition, the Director will train Office staff and Department employees in purchasing, sourcing strategies, resource management, contract administration, and vendor management. The Director is responsible building a service-oriented culture, as well as for ensuring the Office is responsive to the needs of internal and external stakeholders, as well as change.

Examples of Key Responsibilities

Direct, supervise, and coach all members and teams in the Office of Strategic Sourcing and Contract Administration in all aspects of its activities. This includes, but is not limited to, reviewing and analyzing requisitions and contracts, recommending and approving the best procurement method(s), reviewing and approving specifications and SOWs, reviewing and approving formal/informal procurement solicitations, and overseeing bid openings, evaluations, and awards.

Supervise, coordinate, and participate in the procurement of commodities and services on behalf of the department. This includes, but is not limited to, participating in competitive solicitations, contract negotiations, strategy sessions, and contract and vendor management, as well as developing processes and protocols for purchasing and sourcing functions.

Negotiate favorable terms, volume discounts, and contracts with suppliers/subcontractors for the procurement of goods and services to meet desired outcomes, while maintaining integrity and ethical relationships.

Design, recommend, and implement sourcing and purchasing strategies, policies, and procedures. Drive the standardization and modernization of strategies, processes, workflows, and procedures administered by the Office.

Coordinate the issuance and management of Department purchase orders and contracts for internal commodities and services. This includes, but is not limited to, overseeing MFMP, coordinating with reviewers and approvers, serving as a liaison to the Office of the General Counsel, and ensuring appropriate routing.

Develop purchasing and contract administration plans, aligning them with the needs and direction of the Department.

Track and review all contracts, agreements, amendments, and attachments for internal goods and services. This includes, but is not limited to, ensuring timely execution, appropriate routing, and protocol compliance.

Maintain and supervise the integrity of files and records related to procurement, internal contracts for goods and services, and other related activities in a manner consistent with rules, policies, laws, and regulations.

Ensure all members of the team understand the agency’s programs, services, and needs, and contributes to plans designed to ensure the agency has the resources required to serve internal and external stakeholders effectively and efficiently.

Develop business cases with ROI, benchmarks, strategic fit, and risk exposure for potential procurements, sourcing activities, and agreements.

Maintain compliance, and stay up to date, with all applicable laws, rules, executive memos and directives, legislation, and regulations.

Serve, as assigned, as the Department’s liaison with state agencies, partner organizations, and other applicable government and/or private organizations for procurement, sourcing, contract, and vendor management matters.

Ensure appropriate levels of communication regarding the activities and functions of the Office to the Department’s stakeholders and leaders.

Contribute to reconciliation and encumbrance reviews and audits and ensure appropriate follow up and resolutions.

Prepare routine and special reports for Department managers and state auditors. Review and evaluate findings of federal and state audit reports as they relate to the Department’s procurement and contract administration functions and responsibilities.

Support and coordinate the preparation of all required reports, reviews, and audits.

Perform other duties and special projects as assigned.

Required Knowledge, Skills, and Abilities:

• Knowledge of purchasing techniques, contract language, and terms and conditions.

• Demostrated ability in identifying, selecting and negotiating with contractors, vendors and consultants.

• Make sound decisions in a manner consistent with the essential job functions.

• Considerable knowledge of the principles and practices related to procurement with an emphasis on competitive bid purchasing principles, methods, and procedures, as well as vendor management and contract administration.

• Knowledge of development of policies and procedures.

• Ability to establish and maintain effective working relationships with internal and external customers and suppliers.

• Knowledge of state procurement, including purchasing, contracting, and competitive solicitations.

• Knowledge of and ability to effectively use various systems associated with purchasing and contracts, including, but not limited to, Sharepoint, Docusign, Adobe, Microsoft Office, and MFMP.

• Ability to comprehend Chabters 215, 255, and 287 of Florida Statutes, and all other statutes and codes associated with Florida purchasing.

• Ability to communicate effectively and accurately in all formats and settings.

• Project management skills.

• Team leadership and coaching skills.

• Strong organizational skills.

Qualifications:

As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state, and national law enforcement records.

Minimum:

• Florida Certified Contract Manager

• Florida Certified Contract Negotiator

• Project Management Professional

Preferred:

• other applicable certifications preferred

Pay:

100,000.00

Our Organization and Mission:

FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

In collaboration with our partners, we salute our nation’s veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply at FloridaCommerce for positions that fit their skill sets.

FloridaCommerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/

The Work You Will Do:

Procurements and vendor partnerships play an important role in ensuring FloridaCommerce has the resources required to operate efficiently, achieve its mission and goals, and effectively implement programs and services. FloridaCommerce has established a new Office of Strategic Sourcing and Purchasing Administration consisting of sourcing, procurement, contract administration, and p-card functions and professionals. The new Director will play a key role in starting the new Office and in laying the foundation for continuous future success.

The Difference You Will Make:

FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing are a must.

How You Will Grow:

FloridaCommerce encourages its employees to constantly innovate and seek efficiencies. Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:

• Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.

• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.

• Provides information clearly, accurately, and succinctly; and exhibits good listening skills.

• Works collaboratively to optimize the effectiveness of FloridaCommerce’s available resources and tools.

• Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.

Where You Will Work:

Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. FloridaCommerce’s main office is located in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you an experience vibrant with a unique experience, professional growth, entertainment, and culture.

Tallahassee is:

• Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources (https://talgov.com/ )

• Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).

• Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )

• Within a state having no state income tax for residents of Florida

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

• State Group Insurance coverage options+

  (health, life, dental, vision, and other supplemental option)

• Retirement plan options, including employer contributions (www.myfrs.com)

• Nine paid holidays and a Personal Holiday each year

• Annual and Sick Leave Benefits

• Student Loan Forgiveness Program (Eligibility required)

• Flexible Spending Accounts

• Tuition Fee Waivers (Accepted by major Florida colleges/universities)

• Ongoing comprehensive training provided

• Career Growth

• Highly skilled, professional environment

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

• We care about the success of our employees.

• We are always improving our technology, our tools, our customer’s experiences, and ourselves.

• A rewarding experience for reliable, compassionate, and professional employees.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Nearest Major Market:Tallahassee