Job descriptionWe are looking for a Bi-lingual Administrative Assistant to assist in the overall performance of duties associated with the efficient management of the office. This individual shall also supervise the front desk and demonstrate a high level of professionalism and customer service to ensure all clients are receiving courteous and prompt responses to their inquiries. Bilingual in Spanish.ESSENTIAL DUTIES:Organize the office and prioritize tasks to ensure the office runs efficiently.Maintain all office equipment and overall appearance of the office suite.Order all office supplies, including furniture when needed.Monitor all invoices received and ensure payment is directed to the finance department.Maintain monthly inventory of office supplies.Work with external printing company to order envelopes and production of large copy jobs.Assist with the coordination of special meetings, events and projects.Work with Westchester County for various requests including housekeeping, HVAC, electrical issues, and disposal of large items.Main point of contact for our vendor who services copiers, faxes, and printers when needed.Primary contact for all staff moves within the office—including moving computer equipment and phones.Work with HR to ensure new hire work stations are set up timely.Work closely with the front desk receptionist to ensure phone and lobby coverage at all times.Ensure all front desk and office management duties are documented and available for other to refer to.Assist regularly with answering of the phones, opening the mail and scanning documents.Work with corporate IT department on escalated issues and ordering of equipment.Assist with administrative projects as needed.All additional duties as assigned by supervisor.EXPERIENCE:Bachelors degree preferred PLUS two (2) years of relevant experience.-OR-Minimum of six (6) years of relevant experience.Job Type: Full-timeBenefits:401(k)401(k) matchingDental insuranceEmployee assistance programHealth insuranceLife insurancePaid time offParental leaveRetirement planVision insurance